Opening balances
For a clean start from a cut-off date, with earlier years left in Tally.
- Chart of accounts, customers, vendors and items
- Opening balance for every ledger
- Unpaid invoices and bills, bill by bill
- Opening stock quantity and value
Move from Tally to Zoho Books with every balance matching to the rupee
We move your ledgers, parties, stock items and vouchers out of Tally ERP 9 or TallyPrime and into Zoho Books. Then we put the two trial balances side by side and show you they agree.
A service by Biz Systems, a Zoho partner in Kolkata. We also set up, clean up and support Zoho Books for businesses already on it.
| Account head | Tally closing | Zoho Books opening | Difference |
|---|---|---|---|
| Capital account | 42,50,000.00Cr | 42,50,000.00Cr | 0.00 |
| Sundry creditors | 18,36,420.00Cr | 18,36,420.00Cr | 0.00 |
| Sundry debtors | 27,94,310.00Dr | 27,94,310.00Dr | 0.00 |
| Bank accounts | 9,12,845.50Dr | 9,12,845.50Dr | 0.00 |
| Stock in hand | 16,40,000.00Dr | 16,40,000.00Dr | 0.00 |
| Fixed assets | 7,39,264.50Dr | 7,39,264.50Dr | 0.00 |
| Total | 60,86,420.00 | 60,86,420.00 | 0.00 |
Everything in Tally has a place in Zoho Books
The two products name things differently. This is how your Tally company is carried across, so nothing is left behind and your team knows where to find it afterwards.
In TallyIn Zoho BooksWhat we carry across
Ledgers and groupsChart of accountsEvery ledger under the right account type, with duplicates and unused ledgers merged first.
Sundry debtorsCustomersName, GSTIN, addresses, credit terms and each unpaid invoice, bill by bill.
Sundry creditorsVendorsName, GSTIN, PAN, TDS details and each unpaid bill.
Stock items and unitsItemsHSN or SAC codes, GST rates, units, and opening quantity and value.
GodownsLocationsStock split by the place it is kept.
Sales and purchase vouchersInvoices and billsLine items, taxes and the original voucher numbers and dates.
Receipt and payment vouchersPayments received and madeMatched against the invoices and bills they settled.
Credit and debit notesCredit notes and vendor creditsLinked to the party and the original document.
Journal and contra vouchersManual journals and transfersAdjustments, provisions, and movements between cash and bank.
Cost centresReporting tagsSo branch, project or department reports continue.
Your Tally company stays as it is
We work from a copy of your backup. Nothing is changed or deleted in Tally, and you can keep it as a read-only record of earlier years.
You see the proof before you switch
Trial balance, party outstanding and stock value are compared between the two systems. You get the statement, and go-live waits for your sign-off.
What changes for your team after the move
Tally does accounting well. The move is about where the work happens and how much of it you still do by hand.
Books open anywhere
Zoho Books runs in a browser and on a phone. The owner, the accounts team and the CA see the same numbers without passing a backup around.
Bank entries arrive on their own
Bank feeds and statement imports bring transactions in. Your team matches them rather than typing each one.
GST from the invoice screen
E-invoices and e-way bills are generated from the invoice, and GST returns are prepared from the same data.
Customers pay from a link
Invoices go out by email or WhatsApp with a payment link, and reminders for overdue ones are sent automatically.
Approvals before posting
Bills, purchase orders and expenses can wait for a manager's approval, with a record of who approved what.
Connected to the rest
Zoho Books links with Zoho CRM, Inventory, Payroll and your online store, so sales and stock reach the accounts without re-entry.
Some of these features depend on the Zoho Books plan you choose. We tell you which plan fits before you buy.
How the migration runs
Six steps, in this order. Your team keeps working in Tally until the last one.
Review your Tally data
You share a backup. We check ledgers, parties, stock items, voucher volumes and GST setup, and send a fixed quote with dates.
Clean the masters
Duplicate ledgers, parties without a GSTIN, wrong units and old suspense balances are listed for you and fixed before anything moves.
Set up Zoho Books
Organisation, GST details, chart of accounts, taxes, invoice templates, numbering, users and roles are configured for your business.
Move the data
Masters first, then opening balances, then transactions for the period you have chosen.
Reconcile and sign off
Trial balance, debtors, creditors, bank and stock are compared with Tally. Any difference is traced and corrected until it is zero.
Train and go live
Your accounts team is trained on their own data. We stay with you through the first month-end and the first GST return.
Three ways to move, depending on how much history you need
Each one ends with the same reconciliation. The quote is fixed once we have reviewed your Tally backup.
Current financial year
For a mid-year switch, so the whole year's books and GST data sit in one place.
- Everything in opening balances
- All vouchers from 1 April to the cut-off date
- Payments matched to invoices and bills
- Bank accounts reconciled to the cut-off date
Full history
For businesses that want earlier years searchable and reportable in Zoho Books.
- Everything in current financial year
- Vouchers for the earlier years you choose
- Year-end balances checked for each year
- Comparative reports across years
Other migrations and Zoho Books work
Not on Tally, or already on Zoho Books? We move books from five other systems and take on the Zoho Books work that follows.
Move from another system
Busy to Zoho BooksBusy accounting and inventoryQuickBooks to Zoho BooksQuickBooks Online and DesktopSAP to Zoho BooksSAP Business One and SAP financeSalesforce to Zoho BooksQuotes, orders and billingOracle to Zoho BooksNetSuite and Oracle financials
Zoho Books services
- New Zoho Books setup
- Organisation, chart of accounts, taxes, templates and users, for businesses moving from Excel, Busy or starting fresh.
- GST, e-invoicing and e-way bills
- GST settings, e-invoice and e-way bill connection, TDS and TCS, and return-ready reports.
- Books clean-up
- Messy chart of accounts, unreconciled banks, duplicate contacts and wrong opening balances put right.
- Automation and approvals
- Workflow rules, payment reminders, recurring invoices, approval chains and custom functions.
- Invoice and document design
- Invoice, estimate, purchase order and statement templates in your brand, with the fields you need.
- Banking and payments
- Bank feeds, payment gateways, online collection links and reconciliation rules.
- Inventory and multi-branch
- Locations, batch and serial tracking, price lists and branch-wise books and GSTINs.
- Integrations
- Zoho CRM, Zoho Inventory, Zoho Payroll, online stores and custom software connected to your books.
- Reports and dashboards
- Custom reports in Zoho Books and owner dashboards in Zoho Analytics.
- Training and monthly support
- Training for your accounts team, and a support plan for changes, questions and month-end help.
Tell us about your Tally company
Send a few details on WhatsApp and we will call you back to understand your books, in English, Hindi or Bengali.
- A review of your Tally data before any quote
- A fixed price and dates, in writing
- Advice on the Zoho Books plan that fits
- No change to your Tally company at any stage
Case studies from Biz Systems
The team behind Tally to Zoho. Three of the businesses we have worked with, and what changed for them.
Sajjan Precision CastingManufacturing, exports worldwide
Read all five case studies
Inventory records reconciled, Books and Inventory syncing again, and agent commissions calculated on every invoice.
Zoho Books, Zoho Inventory, Zoho OneZ&A RestaurantsFood and beverage, PakistanAccounting data and analytics joined up, with 80+ reports covering cost of goods, menu sales and year-on-year growth.
Zoho AnalyticsNow PurchaseMetal procurementPipeline visibility for forecasting, order handover without re-entry, and weekly dashboards in place of WhatsApp updates.
Zoho CRM, Zoho AnalyticsQuestions we are asked before a migration
Will my balances in Zoho Books match Tally?
Yes. We compare the trial balance, customer and vendor outstanding, bank balances and stock value between Tally and Zoho Books as on the cut-off date. Any difference is traced to its voucher and corrected. You receive the reconciliation statement and go-live waits for your sign-off.
Which Tally versions can you migrate from?
Tally ERP 9 and TallyPrime, including companies with inventory, multiple godowns, cost centres and more than one GSTIN. We also move books from Busy and from Excel.
How long does a migration take?
It depends on the option you choose, the number of vouchers and how clean the masters are. Opening balances are the quickest and full history takes the longest. You get dates along with the quote, after we have reviewed your backup.
When is the best time to switch?
The start of a financial year is the simplest, because the opening balances are your audited closing figures. A mid-year switch works too. We pick a cut-off at a month end, after that month's GST returns are filed, and carry the year's transactions across.
What happens to my Tally data afterwards?
It stays where it is. We work from a copy and change nothing in your Tally company. Most businesses keep Tally as a read-only record of earlier years.
Will my CA be able to work in Zoho Books?
Yes. Your CA gets their own login to your Zoho Books organisation and can review entries, pass journals and pull reports directly. We include them in the training if you would like.
What does it cost?
We quote a fixed price after reviewing your Tally backup, because the effort depends on years of data and voucher volume. The Zoho Books subscription is separate and is paid to Zoho.
Where is my data kept?
Zoho Books for Indian organisations stores data in Zoho's data centres in India. During the migration your Tally backup is used only for the migration and is deleted from our systems once you confirm go-live.
Who does the work?
Biz Systems, a Zoho partner based in Kolkata. The same team reviews your Tally data, sets up Zoho Books, migrates, reconciles and supports you after go-live.